Privacy Policy

Effective Date: 2025
Company Name: Northmere OÜ
Registration Number: 17204764
Contact Email: info@northmere.eu

Northmere OÜ (“Northmere”, “we”, “our”, or “us”) is committed to protecting and respecting your privacy in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”) and other applicable data protection laws. This Privacy Policy explains how we collect, use, disclose, and protect your personal data when you visit our website, communicate with us, or engage with our services.

1. Scope of This Privacy Policy

This Privacy Policy applies to:

  • Visitors to our website: [www.northmere.eu]
  • Individuals who contact us via email or through website forms
  • Newsletter subscribers or users expressing interest in our licensing services

It does not apply to third-party websites or services we may link to.

2. Information We Collect

We collect only the minimal data required to fulfill our obligations and maintain communication. This may include:

a) Information You Provide to Us:

  • Full name
  • Email address
  • Company name
  • Job title (if provided)
  • Any information voluntarily submitted through contact forms, emails, or subscription fields

b) Information We Collect Automatically:

  • IP address
  • Browser type
  • Device type
  • Date/time of visit
  • Basic analytics data (only if enabled, and anonymized)

We do not use invasive tracking cookies, third-party advertising networks, or behavioral profiling tools.

3. Purpose of Processing

We collect and process your personal data for the following purposes:

  • To respond to contact inquiries
  • To send updates or newsletters when explicitly requested
  • To fulfill legal or contractual obligations
  • To maintain the security and stability of our website
  • To analyze performance and improve service delivery

4. Legal Basis for Processing

We process your data under the following legal grounds:

  • Consent: When you subscribe to updates or contact us voluntarily
  • Legitimate Interests: To operate and secure our website and services
  • Legal Obligation: Where we are required to maintain records or report activity to authorities

5. Data Retention

We retain personal data only as long as necessary:

  • Contact submissions: retained up to 24 months
  • Subscription data: retained until user unsubscribes
  • Legal or transactional data: retained in accordance with Estonian/EU law

You may request deletion at any time (see Section 8).

6. Sharing and Disclosure

We do not sell, rent, or trade your personal data.

We may share data only under the following conditions:

  • With authorized employees or consultants bound by confidentiality
  • With legal or regulatory authorities, if required under Estonian or EU law
  • With data processors such as secure email or cloud storage providers (under appropriate data processing agreements)

All third parties are vetted for GDPR compliance.

7. Data Transfers Outside the EU

If data is transferred outside the EU (e.g., to cloud providers), it is done in accordance with:

  • The EU Commission’s Standard Contractual Clauses (SCCs)
  • Or other legally recognized mechanisms

8. Your Rights Under GDPR

You have the right to:

  • Access the personal data we hold about you
  • Rectify inaccurate or incomplete data
  • Delete your data (“Right to be Forgotten”)
  • Restrict processing in specific cases
  • Object to certain types of processing
  • Withdraw consent at any time
  • Lodge a complaint with a supervisory authority (e.g., Andmekaitse Inspektsioon in Estonia)

To exercise any of these rights, email us at: info@northmere.eu

9. Data Security

We take appropriate technical and organizational measures to secure your data, including:

  • SSL encryption for website traffic
  • Controlled access to stored data
  • Regular internal audits
  • Secure backups and retention policies

10. Cookies

Our website may use functional or session-based cookies for technical performance and user experience. We do not use third-party advertising cookies. A cookie notice will be displayed if analytics or forms requiring cookies are enabled.

11. Changes to This Policy

We reserve the right to update this Privacy Policy at any time. Changes will be posted on this page with an updated “Effective Date.” Continued use of the site implies acceptance.

12. Contact Us

If you have any questions about this Privacy Policy or your data rights, please contact:

Northmere OÜ
Email: info@northmere.eu
Company registry number: 17204764